Guides

In order to obtain a derogation, authorisation or certificate, you can submit an online application accompanied by a file containing the necessary information about the product. More information on the different application types and the data to provide can be found on the pages ‘Derogation application procedure’, ‘Sewage sludge’, ‘Mutual recognition’ and ‘Certificates, certified copies and certified translations’.

Attention: To submit a complete online application, please use Firefox as a browser.

A manual on the functioning of the application is available (see pdf file below). Hereafter, you will find some remarks and forms (which can be downloaded below) necessary to start working with the application:

  • For safety reasons, every user must register before using the application for the first time. A new account can be created on the access screen of the application.
  • Next, the first user of an enterprise has to submit an access application by e-mail to the Plant Protection Products and Fertilising Products department by means of the form ‘Creating a local manager’. That person will be designated as local manager of his enterprise. He will grant his colleagues access to the application. The form ‘Modifying a local manager’ has to be sent by e-mail as the occasion arises.
  • Once the access rights have been granted, every user can apply for derogations/authorisations and manage derogations/authorisations that have already been delivered.
  • An enterprise can designate a consultant to submit the applications for its products. That authority can either be delegated through the application or by e-mailing the form ‘Delegation to a consultant’ to our Unit.

A detailed procedure for the evaluation of active substances with Belgium involved as Rapporteur Member State (RMS) or co-RMS

One of the prerequisites to authorize a plant protection product (PPP) is that potential residues in food and feed resulting from the intended use of the PPP are covered by EU Maximum Residue Limits (EU MRLs).

The procedure for the application and setting of an EU MRL (incl. import tolerance) is clarified in Guidance Document SANTE/2015/10595 prepared by the European Commission.

The submission and evaluation of confirmatory data for an EU MRL following the MRL review follows more or less the same procedure as a standard application for setting/modification of an EU MRL (see above). Additional guidance is available in Working Document SANTE/E4/VW 10235/2016 prepared by the European Commission.

Additional practical information and particular guidance regarding the implementation of this procedure in Belgium is included in a separate document (see pdf below).

This guidance provides an overview of the requirements for environmental fate and behaviour for the authorisation of a plant protection product.

A list of instructions for the renewal of active substances under Regulation (EU) No 1107/2009.

1-MCP - instructions Art. 43 2,4-D - instructions Art. 43 2,4-DB - instructions Art. 43 acetamiprid - instructions Art. 43 acibenzolar-S-methyl - instructions Art. 43 Akanthomyces muscarius strain Ve6 - instructions Art. 43 alpha-cypermethrin - instructions Art. 43 Ampelomyces quisqualis strain AQ10 - instructions Art. 43 bentazone - instructions Art. 43 benzoic acid - instructies Art. 43 carfentrazon-ethyl - instructions Art. 43 Clonostachys rosea strain J1446 - instructions Art. 43 clopyralid - instructions Art. 43 Coniothyrium minitans Strain CON/M/91-08 (DSM 9660) - instructions Art. 43 copper compounds - instructions Art. 43 cyazofamid - instructions Art. 43 cypermethrin - instructions Art. 43 dimethenamid-P - instructions Art. 43 esfenvalerate - instructions Art. 43 ethofumesate - instructions Art. 43 etoxazole - instructions Art. 43 fenhexamid - instructions Art. 43 ferric phosphate - instructions Art. 43 florasulam - instructions Art. 43 flumioxazin - instructions Art. 43 foramsulfuron - instructions Art. 43 garlic extract - instructions Art. 43 imazamox - instructions Art. 43 iodosulfuron - instructions Art. 43 isoxaflutole - instructions Art. 43 kiezelgoer - instructions Art. 43 laminarin - instructions Art. 43 lambda-cyhalothrin - instructions Art. 43 mesosulfuron - instructions Art. 43 metalaxyl-M - instructions Art. 43 Metarhizium brunneum strain MA 43 - instructions Art. 43 methoxyfenozide - instructions Art. 43 metsulfuron-methyl - instructions Art. 43 picolinafen - instructions Art. 43 potassium hydrogen carbonate - instructions Art. 43 propoxycarbazone - instructies Art. 43 propyzamide - instructions Art. 43 pyraflufen-ethyl - instructions Art. 43 pyriproxyfene - instructions Art. 43 silthiofam - instructions Art. 43 Streptomyces strain K61 - instructions Art. 43 sulfosulfuron - instructions Art. 43 tolclofos-methyl - instructions Art. 43 tribenuron - instructions Art. 43 trifloxystrobine - instructions Art. 43 zoxamide - instructions Art. 43

This guidance document on the dose expression for vertical crops contains all the information necessary for applicants of authorisations for plant protection products to calculate the dose per hectare leaf wall area (LWA).

The European Commission has drafted a guidance document that describes the procedure for an application for a basic substance including the format, required documents, ...

National requirements applied in Belgium to an application for authorization of an adjuvant for agricultural use

An overview of guidance documents available for the assessment of the physico-chemical characteristics of plant protection products, incl. information about the possibility to extrapolation packaging materials, the FAO and WHO specifications and the European guidance document on the validation of analytical methods.

Guidance document concerning the parallel trade of plant protection products

New European technical and procedural guidance documents are entering into force. This has repercussions on the applications for authorisation of plant protection products and on the dossiers for the approval of active substances at European level. The timing for these new guidance documents to be applied is given in the document below.

Unless indicated otherwise in the document here under, these guidelines are available on the website of DG Health and Food Safety.

The basic spreadsheet for PEC values. Other spreadsheets (multiple application PEC calculator; first-order multiple application accumulation PEC) are available on the website of the Chemicals Regulation Directorate (CRD) from the United Kingdom.

Guidelines for the selection and application of the precautionary statements (P statements) for plant protection products in Belgium (as applied by the Registration committee from 1/4/2016). Note that P statements can be assigned by the committee if it deems to be necessary based on the risk evaluation.

A list of cultures considered as minor uses in Belgium.

This guidance has the purpose to explain how the Belgian competent authority (the Service Plant Protection Products and Fertilisers, SPF) will undertake comparative assessment and substitution, a requirement for certain plant protection products introduced by EU Regulation 1107/2009, and to announce new guidance for applicants. Furthermore, we propose applicants a form in annex 2, specific for Belgium, for submitting information to support the process of comparative assessment.

This list contains the plant protection products which are authorised in Belgium and can be used in organic farming in accordance with annex I of Commission Implementing Regulation (EU) 2021/1165 of 15 July 2021 authorising certain products and substances for use in organic production and establishing their lists.

Searching with the new search functionality is made easier by a lot of modifications. Below you find more information about these changes, the new functionalities and a number of limitations.

Filters

You can refine your results before or after a query. For the time being, following filters are available:

  • User category: professional or non professional use
  • Status: in standard mode only authorised products are searched for. It is possible to differentiate between authorised products in selling out or in using out status. Those products are also clearly marked in the searching results. You can also search for the since 2019 withdrawn authorisations.
  • Product characteristic: a number of specific properties  to reduce the outcome, e.g. a low risk product according to article 47 of Regulation 1107/2009 concerning the placing of plant protection products on the market.
  • Authorisation type:
    • Standaard authorisation
    • Permit for parallel trade
    • Basic substance
    • Adjuvant
  • Nature: filter for herbicides, insecticides…. It is possible to check multiple options at the same time.
  • Formulation type: filter for the type of formulation, e.g. SC or suspension concentrate

Lists

A number of lists are available below the search function. Those are refreshed on a daily basis.

  • Alle crops present in our database (this does not necessarily mean that for all those crops a number of products are authorised for being used).
  • All pests present in our database (this does not necessarily mean that for all those pests a number of products are authorised for being used).
  • All authorisation holders.

Instead of the previously offered .txt-document with information concerning the authorised plant protection products, it is now possible to generate yourself a list of all authorised products via the searching function, and export the results into an excelfile. You can do this by searching for all authorisations without selecting any parameter. You will in that case receive a full list containing all authorised products. Off course, you can follow the same procedure in order to generate different lists by selecting other filters.

Crops and pests

The crops are ordered in a hierarchical way in our database (see the section Lists above to obtain a  full list). The new searching function allows to search for products that are suited for use in a crop, taking into account this hierarchy. E.g. when looking for a specific ornamental crop, you will also find the products that are authorised for use in the whole group of ornamental crops.

You can search for crops or pests or on one or more combinations of a crop and a pest. Just make sure to first select the crop and only then the pest.

Basic substances

The basic substances used to be present in a separate list, but now they are integrated in the searching function.

Profile page of an authorisation

An important change in the profile page of an authorisation is the availability of the history of this authorisation. All modifications of an authorisation after 1/12/2020 remain available via consultation of this history.

For authorisations that were valid on 1/01/2019, the history stays available even when the authorisation is withdrawn. The previously authorised uses and the classification of the product are however no longer visible on Phytoweb.

Emergency authorisations

The temporary emergency authorisations (or: 120 days authorisations) are for technical reasons as yet not present in the first version of the new searching function. In a following version this will be the case. As from then you will find them between the other authorisations, marked as temporary authorisations. Until then, you can still consult those authorisation (FR) here.